Why I must have a DPO in my company?

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The importance of Data Protection Officers and Data Protection Courses | Why I must have a DPO in my company?

Any information given for the purpose of identifying a person and typically used in commercial or business transactions is referred to as personal data. In 2018, organizations from all around the world are scrambling to comply with the rapidly advancing data privacy regulations and the pressing need to secure personal data that you trade since the improper use and abuse of personal data are real.

The protection of privacy and personal information has existed since the Universal Declaration of Human Rights. However, the European Union (EU) passed the General Data Protection Regulations (GDPR) in May 2018 for all matters relating to the PDPA. It is without a doubt one of the most significant advancements in personal data protection in history. Singapore is not an exception to the global trend of developing personal data protection regulations. To enforce Singapore’s Personal Data Protection Act (PDPA) and PDPA courses, the Personal Data Protection Commission (PDPC) was established.

What is a Data Protection Officer (DPO)?

Organizations must create and put into practice policies and practices that are required to fulfill their obligations under the Personal Data Protection Act of 2012 (PDPA). In particular, organizations are expected to name at least one person as the data protection officer (DPO), who would monitor the organization’s data protection obligations and guarantee PDPA compliance. DPOs can register with the PDPC to be updated on PDPA developments.

A team or a single person may be chosen by an organization to serve as its DPO. Organizations are allowed to evaluate and choose whether the DPO job should be a separate responsibility or an addition to an already existing role, depending on their needs. Once confirmed, the DPO may assign certain duties to other officers.

Why DPO and PDPA courses needed?

These data protection rules were established to safeguard the personal information of people like you and me from misuse or unauthorized usage. As a result, organizations that violate data protection regulations face harsh fines. The maximum fine for violating the PDPA is S$1 million, and in 2019 SingHealth and Integrated Health Information Systems (IHIS) became subject to its enforcement. All organizations in Singapore are subject to the PDPA’s requirements.

Before choosing a candidate who is qualified for the position of DPO, organizations should take the time to evaluate their needs. The following are some of the potential duties of a DPO, but they are not limited to them:

·      Ensure PDPA compliance when developing and implementing policies and procedures for handling personal data;

·      Promote a data protection culture among employees and share personal data protection policies with stakeholders;

·      Manage personal data protection-related queries and complaints;

·      Alert management to any risks that could arise with regard to personal data.

 

What a DPO Needs to understand

PDPA Assessment of Systems & Processes

  • Knowledge of data privacy, the PDPA, GDPR, and information security.
  • Management of the inventory and data flow processes.
  • Key installations and network penetration testing.
  • System vulnerability and data leakage testing.

Data Protection, Storage, Retrieval & Data Access

  • Establish relevant policies regarding data protection and Cybersecurity
  • Enforce Data Classification solutions.
  • Data loss prevention.
  • Encrypted storage devices.
  • Information rights management.

Data Protection Audits, Training & Support

  • Data protection support programs.
  • Onsite data protection audits.
  • Data Privacy training and eLearning.
  • Information security procedures training.

Response Management, Incident Reporting, Crisis Communication & Policy Reviews

  • Response management training
  • Incident management and containment
  • Evidence gathering
  • Crisis communication
  • Review of policies and thresholds.

Data Protection in South East Asia

Personal data laws are not exclusive to Singapore. PDPA is the name of a law that protects personal data that is also present in Malaysia, Thailand, and Indonesia. PDPA is the name of a law that protects personal data that is also present in Malaysia, Thailand, and Indonesia. It is referred to as the Data Privacy Act in the Philippines.

One of the strictest pieces of personal data protection laws in the world is without a doubt the General Data Protection Regulations (GDPR) of the European Union (EU).

Data Protection and Cyber Security

As the world enters the digital era and more people become dependent on the Internet for work and other daily activities like ordering food, booking flights, and even keeping an eye on the kids while working, it is critical for businesses and even for individuals to stay safe online and avoid becoming victims of cybercriminals.

On several gadgets and internet platforms are stored various data and personal information of organizations. Organizations must be cautious of digital and cyber dangers since any breach of personal data constitutes a violation of the PDPA. Therefore, it is impossible to separate PDPA from cyber security.

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