Step-by-Step Guide to Digital Notary


Most people cannot tell the difference between a digital notary and remote notary. A digital notary is an electronic notary service that links you physically with the state notary professional. During the session, you get to authenticate documents and prove your identities. You are later supposed to sign and certify the documents digitally.

Digital Notarization VS Remote Notarization

In a digital notarization, you have to be in the same place as the digital notary, while in online notarization, you are in two separate places with the remote notary. The two use the same technology. All online notaries are electronic, but some electronic notaries are not remote online notaries.

Pros of Digital Notarization

  • Digital Notarization Focuses on security: National Notary Association developed rules and standards that allow the paper-based notary to be recorded, which should not be tampered with. The recording is usually in an electronic database. Notaries can electronically get fingerprints of all the document signers and their facial images using a web camera. The notary offers evidence of the signer’s appearance, a detailed database, and a digital certificate.
  • Accessible to People Who Don’t have access to E-Notarization: People living in very remote areas or people who may not have enough knowledge on how to use remote notarization benefit from digital notarization. Remote notarization is also not available everywhere.
  • Some people are worried about the security of remote notarization and fear that it could be compromised. People worried about their private information leaking out can use digital notarization.
  • It is cheaper: Digital notarization is cheaper than remote online notarization. If you have multiple documents with different signers, you will likely spend more when choosing remote notaries than digital ones.
  • Digital notarization is available in all states: This helps, especially when the receiving party lives out of state. Sometimes, the receiving party may not accept an out-of-state notary seal. If you had used a remote notarization, you might need a do-over and have the document re-notarized by a local notary in your state.
  • It creates employment: It allows local notaries to make a living unlike in remote online notarization since the process is done online.

Digital Notary Cons

  • You may not be able to see error alerts: Paper-based notary processes can incur many unplanned human errors that you are unlikely to know. In RON, the users get notifications and alerts example, if there is a missed signature or missing fields.
  • Manual authentication of ids may not be the best in preventing fraud. The remote notary has an automated review that offers identity credential analysis.
  • Time-consuming: Digital notarization requires your physical presence, which may take a lot of time since the digital notary and you have to leave the comfort of your homes and travel to the offices. Remote notarization, on the other hand, saves a lot of time during the notarization process.
  • Less sustainable: With technological advancement, people want reliability and sustainability. Most companies and organizations find digital notaries inconvenient, especially when they have to print many paper pages and sign.

Digital Notarization VS Remote Notarization

One of the most important things you can do for your business is to protect it with a notary public seal. This document, which is legally binding, can verify the authenticity of documents such as contracts and wills.

While digital notarization is a great option for businesses that already have a notary public seal in place, it may be worth considering remote notarization if you don’t have access to a physical sealer. Learn more about the differences between these two types of notarial services in this article.

Digital Notarization VS Remote Notarization

The debate between digital notarization and remote notarization has been a topic of discussion for years. In this article, we will explore the benefits and drawbacks of each type of notarization.

Digital Notarization

The main benefit of digital notarization is that it is cheaper and faster than traditional notarization methods. Digital signatures can be created in minutes using a computer and a scanner, whereas a full notarial commission may take hours or days. Additionally, digital signatures can be verified quickly and easily using online verification tools.

However, there are some limitations to digital signatures. First, they are not always accepted as valid proof of identity or ownership. Second, digital signatures cannot be used to authenticate documents other than themselves. Finally, digital signatures are susceptible to hacking and may be invalidated if the digital certificate used to create them is compromised.

Remote Notarization

The main advantage of remote notarization is that it allows document holders to submit documents wherever they are located. This allows for greater convenience for both parties involved in the transaction (notary and client). Additionally, remote notarization removes the need for physically signing documents – all that is required is a signature from the document holder.

What is Digital Notarization

Digital notarization is a process in which a legal document is signed electronically. The document is then stored on a digital medium and can be accessed by the notarizing authority. Digital notarization is often used to create legal documents, such as contracts, wills, and birth certificates.

There are several benefits to using digital notarization instead of traditional notarial procedures. For example, digital notarization is faster and easier than traditional notarial methods. Additionally, digital notarization eliminates the need for the notarized document to be mailed or delivered to the notarizing authority. This can save time and money for the recipient of the document.

One drawback to using digital notarization is that any mistakes made during the signing process can result in invalid documents. For this reason, it is important to use caution when conducting digital signings.

Functions of Remote Notarization

Remote notarization is a process of notarizing legal documents such as wills, contracts, and deeds over the internet. This allows the document to be reviewed and authenticated by a notary public in a remote location.

There are several benefits to using remote notarization instead of traditional notarization. First, remote notarization is more affordable since there is no need for travel expenses. Second, it is faster since the notary public can review and sign the document immediately. Third, it is secure since the document cannot be tampered with once it has been signed by the notary public. Lastly, remote notarization allows for documental co-signatures which further enhances the security of the document.



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