SharePoint Online or SharePoint on-premises


SharePoint Online or SharePoint on-premises? Although Microsoft regularly promotes the benefits of the cloud and SharePoint Online, not all customers are ready to take the plunge with SharePoint Consulting Company.

For some companies, regulations make it difficult to migrate certain types of tasks to the cloud. Customers with highly customized tools may be concerned about upsetting the balance of their old SharePoint environment by moving all of their data to the cloud. It must be said that many factors come into play!


The process of creating a new SharePoint environment on a server and migrating content to that environment should be fairly straightforward if your company is already using an older version. That said, you may need to consider some “spring cleaning” as there could be redundant, outdated, or unnecessary data in your existing environment.

You can also migrate content from SharePoint on-premises to SharePoint Online, but this often requires more preparation. If you are using SharePoint 2010, the migration process requires creating a separate SharePoint 2013 farm for your on-premises environment before you can copy content and services to SharePoint Online.


Whether you already have a SharePoint environment or not, the size of the environment your business plans to migrate to is critical. It is generally recommended to have fairly large SharePoint environments spread across multiple servers. This allows your business to increase SharePoint scalability and increase tolerances.

If you are deploying SharePoint locally, you must:

  • determine the number of servers and databases you need,
  • define the roles of each of these servers
  • choose the type of SharePoint architecture you want to implement
  • ensure that all SharePoint servers comply with the license mode

While SharePoint isn’t always difficult to deploy, it can be tricky to find the right balance between fault tolerance and scalability while adhering to Microsoft’s licensing policies and vendor-recommended best practices. Most of these complications can be avoided by migrating to SharePoint Online.


The costs of running a SharePoint environment are also a determining factor that should be taken into account. On-premises SharePoint environments typically consist of multiple SharePoint servers, and each of them must have the correct license. Additionally, having to bear the cost of the servers themselves will impact the overall cost of running an on-premises environment.

SharePoint Online deployments are different: the number of SharePoint servers required to support a solution’s implementation does not impact implementation costs, as the solution is hosted in Microsoft’s Azure cloud. . Due to its integration with Office 365, the cost of SharePoint Online is determined by a flat license. The subscription is calculated per user. This type of license allows you to benefit from an international Microsoft SharePoint virtual farm without having to worry about the number of servers and SharePoint licenses used.

Managing SharePoint Online as an application within Office 365 can also reduce administrative costs related to maintenance operations. For example, Microsoft offers ongoing patch and update management. Likewise, your IT department no longer has to manage the tedious process of migrating to the latest version of SharePoint manually: Microsoft does it for you.

These are just a few of the factors businesses should consider when comparing SharePoint on-premises and SharePoint Online. To discover the benefits of the latest version of SharePoint, we invite you to consult our free SharePoint 2019 Guide!

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